How to Choose the Right Wedding Planner

While some brides are super thrilled to start being their own wedding planner and dreamed about their wedding preparation from a young age, others might feel daunted and overwhelmed by the idea. With so much pressure on the big day and with so many things to consider, planning a wedding is not always the fun task every bride and groom is willing or excited to tackle. For the bride that is looking for a stress-free wedding day, hiring a wedding planner is the first big step. So, what do you need to consider when choosing a person or team to plan your big day? Leeandra Flynn, founder of the boutique florist and event design company Fields of Colour has been in the wedding game for over twenty years and shares five tips to help you find the perfect planner:


  1. Do some research

This might seem obvious, but it is important to look for someone whose work you absolutely love and the only way to find them is to do your homework. At the end of the day, you are trusting this person to make your dreams a reality. Therefore, you need to make sure they have the experience to pull it off. A great way to get an idea of their service is to look at social media and see what other brides have said about them.

Another important consideration is to look for someone that you think is going to be able to accommodate your needs. If you want a small and elegant wedding and all their weddings and events looks over the top and extravagant, then the chances are they are not the right fit for you. A versatile planner is always better than one that sticks to a particular style and way of doing things.


  1. Prepare for your first meeting and ask the right questions

Once you have found someone that you feel you could potentially work with, set up a meeting and come prepared. The most important thing to prepare before meeting with a planner is to establish your budget. This will ultimately determine what is achievable and what is not. Some planners have a minimum fee, leaving very little room for negotiation. Although everything comes with a price, I am of the opinion that a good planner can work with all budgets to bring ideas to life.

The next step is choosing your colours. Everything is centred around this, so it is important to tell the planner what colours you have in mind. Tell them about the style and colours you are leaning towards and see how they respond. You want them to meet your ideas with excitement and enthusiasm. Then ask them what they would do to incorporate these themes to make your vision come to life. A good planner should be able to listen to your thoughts and make suggestions on how they see it all coming together.


  1. Find out about their vendor network

No wedding planner works alone so it is important to ask them about their suppliers. Once you have this information, you can quite quickly get an idea of their experience and time in the industry. Planners that have good relationships with their suppliers might be able to get you discounts on services and third-party costs, because vendors are usually more flexible with planners they work well with. It is this cohesion that will create something spectacular. Also, don’t be afraid to tell your planner that you are set on using a supplier whose work you love but listen to what they have to say. The chances are that they have worked with them before and they will be able to tell you what to expect.


  1. Decide what level of involvement you want from your planner

This varies from couple to couple – some are looking for a planner to implement the wedding from start to finish, while others are looking for a planner to help with certain elements. Work this out between yourselves before meeting with a planner so that they know what their role will be and what is required from them when putting together a quote.


  1. Think about it

Once you have met with a planner, go home and talk it over. Take all things into consideration and decide whether you believe they are the right person for the job. If you are not convinced, meet with one or two others before deciding. Chemistry is everything – you need to make sure you can work with the planner and their team for the next couple of months. If you are both happy but want another opinion, arrange another meeting and go with a bridesmaid or your mom. A good planner will want to make your dreams come true and if they are the right match, they will invest time into helping you feel secure and assured.

Once you have found your planner, seal the deal and ask them to put together a contract. This will help you to move forward and secure their time for your big day. When all the formalities are in place, sit back and enjoy your engagement!

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